23 Jan 2014

Full-Time RAI-PSR COORDINATOR

Ministry of Health – Posted by LAO JOBS VACANCYVientiane, Vientiane Capital, Laos

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Job Description

Ministry of Health
The Principal Recipient (PR) Office
Vacancy Announcement for RAI-PSR Coordinator

Background

The Principal Recipient office (Ministry of Health) received since 2003, 3 grants from the Global Fund to fight HIV AIDS, Tuberculosis and Malaria for an approximate total amount of U$100 millions. Three grants are currently active.

The Principal Recipient (PR) provides Procurement and Logistics services, Monitoring and Evaluation expertise and Financial

Management Systems to a number of Sub-Recipients who are directly responsible for implementing prevention, care and treatment intervention programs in Lao PDR.

Objective:
To provide the technical and financial management overview support of RAI Regional project under the GFATM, follow up the grant events and oversight activities, from after grant signature until grant closure for the following sites (SSRs and Implementation Sites):

1. CMPE
2. FDD
3. HPA
4. Attapeu, Sekong and Champasack Provinces with 13 target districts

OVERVIEW- Support

Once the SSRs receive the first disbursement, program implementation begins and thegrant is considered in progress. The Coordinator conducts program implementation, including oversight of Sub-Sub-recipients and Implementation Sites at Provincial and district level.

The Coordinator collects the data and reviews program implementation progress and makes recommendations for improvement or facilitation.

The Coordinator is responsible for grant oversight:
• Coordinate within areas: M&E, Finance and Logistics of the RAI grants.
• Respond to GFATM-PR-UNOPS Program queries and program realities.
• Ensure program implementation is consistent with Global Fund policies and in accordance with PR (UNOPS) policies and recommendations.

ACTIVITIES THAT TAKE PLACE

Reviewing Performance Updates
After grant signing with SSRs and first disbursement, the SSRs submit electronically & in hard copy the progress updates and/ or disbursement requests (PU/DR) within 20 days of the close of the reporting Period, including programmatic progress and financial information.

The Coordinator is responsible to consolidate in one report and provide this information to M&E and Finance Unit of the PSR Office for verification before sending to PR (UNOPS) within 30 days of the close of the reporting period. The Coordinator will inform the

PSR Office Director and CCM OC regularly on these updates and management issues, including fulfilment of relevant conditions and evaluation of implementation progress.

Financial Accountability
The Coordinator, along with RAI Finance and Finance Unit of the PSR Office, are responsible for ensuring that annual audits of each Sub-Sub-Recipient are carried out within 6 months of the close of the period being reviewed.

The Coordinator, with RAI Finance and Finance Unit of the PR Office, is responsible for ensuring that Enhanced Financial Reporting

(EFR), which is required annually for each grant, is completed within 30 days of the end of the year’s last reporting period.

Overseeing Procurement
The Global Fund policies on procurement and supply management aim to ensure procurement of quality-assured products at the lowest price, in accordance with national and international laws, and in a transparent manner.

PR (UNOPS) is responsible for procurement of both health and non-health products. The Coordinator and the Procurement & Supply

Management (PSM) Unit of the PSR Office are responsible for close follow up with UNOPS of procurement of both health and non-health products and are required to conduct competitive purchasing in order to obtain the lowest possible price for products of assured quality.

The Coordinator and the PSR Procurement & Supply Management (PSM) Unit review procurement activity with PR (UNOPS) to ensure that:
• Procurement of goods and services is consistent with the agreed-upon PSM plan.
• Required information is entered into the Price and Quality Reporting Mechanism every time pharmaceuticals are purchased.
• Pharmaceutical products comply with the Global Fund’s Quality Assurance Policy.

Communication between PSR, PR, CCM, TGF:
While it is the PSR’s responsibility to report to the CCM,PR (UNOPS), and TGF on implementation progress, the Coordinator, under the supervision and advice of the PSR Manager and PSR Director, facilitates CCM involvement by copying it on each email containing important communications with UNOPS, TGF and, vice versa, the CCM will copy the Coordinator, Manager, and Director of PSR on all communications with PR (UNOPS) and TGF.

Required Qualifications:
• A degree in accounting, financial, health or social sciences ( Bachelor/Master),
• Minimum of 5 years of working experience.
• Comprehensive computer skills in Excel and other software packages.
• Experience with computerized accounting packages is required.
• Fluency in English – written and spoken
• Familiarity with government and international aid project operations. Especially relevant, experience with Global Fund, World Bank or other grant/loan/donor funded projects will be advantage.
• Tolerant and patient when working under difficult and demanding conditions.
• Experience as a Trainer and in using training methodologies,
• A willingness to travel to provinces of Laos for short durations
• One year contact and renewable.

 

How to Apply

Interested candidates who wish to obtain further information for this assignment may contact to Mr. Keophouthone Inthivong, Procurement Specialist. Address: Principal Recipient (PR Office), Ministry of Health, Simouang Village, Sisattanak District, Vientiane

Capital, Lao PDR. Tel: 865 21 242980 Fax: 856 21 242981. Email address: keophouthone@theglobalfundlao.org and Cc: to Dr. Chanmy Saramany, Manager of PR Office, E-mail: chanmy.sramany@theglobalfundlao.org at office hours, 08:30 -16:30 hours. The interested candidates must submit a cover letter and CV to the address above by 14 February 2014.Only short listed applicants will be contacted for interview.

Job Categories: COORDINATOR. Job Types: Full-Time.

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